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Our current vacancies and tender opportunities are listed below. 

If you have any queries, please contact us directly on 01234 436100 or email info@semlep.com

For any procurement enquires, please email procurement@semlep.com

Senior Project Officer (Monitoring and Compliance)

Salary: £23,000 to £25,000 pa+ 3% emp pension + 25 days holiday + bank holidays 

Hours: 37.5 hours per week, 9:00 am to 5:00 pm, Monday to Friday  

Contract Type: This contract will initially be until 31st December 2018, extension will be subject to continued government funding 

Reports to: Project Manager  

Location: Cranfield Innovation Centre, University Way, Bedfordshire, MK43 0BT 

About us  

The South East Midlands Local Enterprise Partnership (SEMLEP) was set up in May 2011 as one of 38 Local Enterprise Partnerships (LEPs) in England. Established by the Coalition Government, LEPs play a central role in determining local economic priorities and undertaking activities that drive economic growth and the creation of local jobs. More information can be found on the website www.semlep.com  

SEMLEP is formed as a company limited by guarantee. It has many partners including 14 local authorities, local businesses, business organisations and many other private and public organisations.  

In addition to the work that SEMLEP carries out we also have a business support arm, called Velocity Growth Hub which provides free business support to small and medium-sized enterprises (SME) www.VelocityGrowthHub.com  

Velocity Growth Hub was established by SEMLEP in 2014 with funding from the Regional Growth Fund through Lancaster University. The Velocity Growth Hub aims to connect small and medium sized businesses in the South East Midlands with tailored support to enable them to grow.  

The main elements of the Growth Hub are: 

  • A business information portal 

  • A team of six business advisers 

  • Revenue and capital grants for business support 

  • A programme of business workshops 

  • Focussed business development within the four showcase sectors identified by SEMLEP 

Job Summary 

The successful candidate will be required to: 

  • Ensure compliance with European Regional Development Fund guidelines 

  • Work as part of the team and provide support for the Velocity Growth Hub 

  • Understand and document information requirements for the Velocity Project Board and funders including contractual targets and Key Performance Indicators and ensure the data, recording and document control is kept up-to-date 

  • Organise finances and outputs evidence, edit/ review claims and reports  

  • Organizing a filing system and deals with business enquiries  

  • Organise and support meetings, producing agendas and papers, setting up for meetings, minute taking and circulating actions 

  • Liaise with the Velocity business advisers to ensure that transaction recording supports performance reporting and that they provide eligibility information/forms for the business support provided  

  • Become the expert in-house for the management and administration of the CRM system and liaise with Alcium (the software provider) to ensure the CRM system supports working methods and performance reporting  

  • Monitoring and recording of staff time that is ineligible for ERDF funding through timesheets, triage logs and investment panel decision form 

  • Ensure that all timesheets and expenses are completed correctly and submitted on time 

  • Monitor and collate evidence of project activities (compliance and inception)

  • Develop, set-up and maintain accurate filing systems 

  • Support the Project Manager with the procurement process  

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation. 

Please note that this post will be part funded by the European Regional Development Fund. 

 

Person Specification – Senior Project Officer 

Full details from the job advertised in Indeed (original document is here  https://www.indeed.co.uk

Qualifications

  • GCSE grade A* - C or equivalent in Maths and English ( Essential )
  • Educated to degree level or equivalent ( Desirable )

Experience

  • High degree of accuracy in work, particularly when working to tight deadlines ( Essential )
  • Prepare, review and monitor performance management for funding projects ( Essential )
  • Sound knowledge of Microsoft Office applications ( Essential )
  • Intermediate/Advanced excel skills ( Essential )
  • Able to use initiative and work independently ( Essential )
  • Good knowledge supporting and administrating CRM software systems ( Desirable )
  • Project management experience and/or qualification ( Desirable )
  • Knowledge of ERDF guidelines, rules and regulations ( Desirable )

General Skills

  • Excellent communication skills ( Essential )
  • Excellent organisational skills ( Essential )
  • Excellent telephone manner ( Essential )
  • Excellent attention to detail ( Essential )
  • Able to manage work commitments and prioritise effectively ( Essential )
  • Works well both in a team and individually ( Essential )
  • Ability to work with detailed accuracy and speed ( Essential )
  • Able to multi-task as priorities change ( Essential )
  • Able to recommend process and systems improvement ( Desirable )

Personal Qualities

  • Flexible and able to contribute to a team approach ( Essential )
  • Excellent interpersonal skills ( Essential )

General

  • Self-motivated with a can-do attitude and a commitment to complete all tasks ( Essential )
  • Presentable and professional at all times ( Essential )
  • A full UK driving licence with access to a car ( Desirable )

 

 Recruitment Timetable: 

 

Advertised on:

Tuesday 2nd August 2017 

Closing Date:

5pm on Friday 1st September2017 

First Interview Date: 

Friday 8th September 2017 

Second Interview Date: 

Wednesday 13th September 2017 

Start date:

ASAP 

 

How to Apply:

Application is by CV and a cover letter outlining the reasons for your interest in this position and why you believe yourself to be suitable in line with the person specification. To assist us with effectively monitoring Equality and Diversity, please also complete our monitoring form which can be found here. These should be submitted by 5pm on Friday 1st September 2017. Please submit your application by email to: marcela.crusco@semlep.com

If you would like a confidential discussion about the role, please contact: Marcela Crusco on 01234 436100.  

We are committed to attracting, recruiting and developing a diverse workforce that reflects the diversity of the South East Midlands population our work is aimed at. Our vision is to embed equality and diversity into our day to day business and create an inclusive working culture where everyone is treated with respect and dignity and feels valued. We recognise the value of having a diverse workforce to achieving SEMLEP’s vision and the need to promote equality of opportunity in all aspects of employment in order to support each individual to achieve their full potential. We welcome applications from all backgrounds regardless of age, disability, faith, gender, gender reassignment, pregnancy/maternity, race or sexual orientation, marriage and civil partnership and we would consider applications on a part-time, compressed hours or job share basis.

If you would like further information or have any specific access requirements to enable you to complete the application process please contact us on 01234 436100 or e-mail marcela.crusco@semlep.com

 

 

 

RfQ: Equality and Diversity Support

Title

Equality and Diversity Support

Procurement Process No.

PR1416

Issue of Specification

12/07/17

Closing date -Amended

28/07/2017 - 16:00 pm

Overview

We are bound by our Assurance Framework which sets out how SEMLEP is governed and manages public funds. It ensures that we comply with the best practice of the public sector, in how it makes decisions and manages its finances. The Assurance Framework seeks that SEMLEP represents and is representative of its local community and population. SEMLEP is bound by the Equality Act 2010 as it applies to public sector organisations.

Background information

SEMLEP wishes to appoint an external consultant to support the review of our current policy, the development of an implementation plan and to train our staff on our equality and diversity obligations and their application.

The review will be led by the Programme and Assurance Manager and the role will be support that review of the policy and planning with specialist knowledge and expertise. The policy covers the breadth of SEMLEP activity including; the development of the Strategic Economic Plan; the delivery of funding programmes (including Local Growth Fund, Growing Places Fund and Regional Growth Fund) as well as other strategic and delivery areas, including our roles as a strategic local partner and employer.

We will be looking for support to develop a prioritised implementation plan in the above work areas which recognises the resources and priorities of SEMLEP and its partners.

We will be looking for the consultant to deliver staff training for all SEMLEP staff to cover the revised policy and implementation plan to aid its delivery.

Requirements

We are seeking a consultant who could, by the end of December 2017, support SEMLEP to:

  • ensure and assist our compliance with our equality and diversity obligations including compliance with the SEMLEP assurance framework requirements as it relates to equality and diversity
  • support the preparation of a refreshed equality and diversity policy
  • support the development of a equality and diversity and implementation plan
  • provide high level training for all SEMLEP staff on our equality and diversity obligations, including more detailed training to key individuals in SEMLEP overseeing the issues in key work areas
  • make recommendations for improvements in key strategic and delivery areas and to ensure compliance whilst remaining mindful of the resources of the LEP and the ways of working, including on monitoring and evaluation
  • liaise with the Office Manager on all HR, employment and recruitment issues as they relate to equality and diversity

The consultant will report to the Programme and Assurance Manager and Office Manager, overseen by the Deputy Chief Executive.

Please ensure that you read the full specification before submitting your application.

Timescales

Issue the RFQ

12 July 2017

Closing date for receive the quotes – 9 am

26 July 2017

Compliance Check / Short listing of bidders

27 July 2017

Interview – Time TBC (will be during the morning)

2 August 2017

Appointment of successful supplier

3 August 2017

Award of contract

4 August 2017

Inception Meeting – Time TBC (will be during the morning)

8 August 2017

Completion of work

17 December 2017

Budget

SEMLEP has a budget of £5000 exclusive of VAT and expenses for this work.

Submission Requirements

Please submit electronically any relevant supporting information related to this brief with SEMLEP’s Request for Quotation Application form to procurement@semlep.com and judith.barker@semlep.com by 9am on Wednesday 26 July with the name of the Quotation in the subject header. Please note we do not want hard copies to be sent in the post. Given timescales we would be looking for concise submissions.

Application Form

Please click here to view SEMLEP’s tender application form that must be completed and send by email to procurement@semlep.com by the deadline stated on the procurement process timescale section below, together with any additional information that you believe will be relevant to this tender opportunity. Our tender evaluation panel will assess received applications as per the selection and award criteria stated below.

Selection and award criteria Introduction

This tender application has a two-stage process: Part A and Part B. The first stage will assess Part A in accordance with the Selection Criteria that assesses the ability of the tenderer to perform a contract based on qualitative information related to the economic and financial standing of the applicant, suitability, equalities and insurance. If the application passes stage one that is Part A, it will be assessed under the Award Criteria " Part B", stage two.

Please note:

The Quotation response must include:

  • SEMLEP’s Request for Quotation Application Form fully completed
  • All prices quoted shall be fixed and firm and shall apply for the full duration of the contract.
  • Following that period, any requests for the price changes must be accompanied by a written summary and supported by evidence to justify the proposed price change.
  • No quantity or continuity is guaranteed to successful suppliers and this should be taken into account when completing the price schedule.
  • All costs are deemed to include expenses and any other on-cost.
  • All prices quoted shall be exclusive of Value Added Tax (VAT)
  • The quotation response must be on SEMLEP’s Request for Quotation Application Form
  • Any queries regarding completion of the response please email procurement@semlep.com or contact us on 01234 436100
  • Please send your completed forms and any supporting information electronically to procurement@semlep.com with the name of the tender in the subject header. Please note we do not want hard copies to be sent in the post.
  • We only accept submissions in Word or PDF of less than 10mb
  • All tender submissions may be subject a credit check.
  • All the questions received will be answered and published at SEMLEP website under the recruitment and procurement page.
  • SEMLEP’s Terms and Conditions can be found here.

 

 

 

 

Open Tender: LGF Projects- Appraisal and Due Diligence

Open Tender Specification

Title

LGF Projects - Appraisal and Due Diligence

Description

Tender for a Call off contract for Stage 1 Project Appraisal and Stage 2 Due Diligence appraisal support for Local Growth Fund projects until March 2019

Procurement Process No.

PR1716

Issue of Specification

1st August 2017

Closing date

1st September 2017 - 9:00 am

About us

The South East Midlands Local Enterprise Partnership (SEMLEP) was set up in May 2011 as one of 38 Local Enterprise Partnerships (LEPs) in England. Established by the Coalition Government, LEPs play a central role in determining local economic priorities and undertaking activities that drive economic growth and the creation of local jobs. More information can be found on our website www.semlep.com.

We have a large number of partners including 14 local authorities, local businesses, business organisations and many other private and public organisations. In addition to the work that SEMLEP carries out we also have a business support arm which is called Velocity   www.velocitybusinesssupport.com.

SEMLEP is formed as a company limited by guarantee.

Overview

We are bound by our Assurance Framework which sets out how SEMLEP is governed and manages public funds. It ensures that we comply with the best practice of the public sector, in how SEMLEP makes decisions and manages its finances.  The Assurance Framework sets the requirements for our project management, appraisal, and prioritisation and approval process in 2 stages with independent advice.

 Background information

 We are seeking to set up a call off contract for the appraisal of local growth fund projects.  The appraisals may be:

a) after an initial bidding round to undertake a first stage appraisal and prioritisation to facilitate the development of a project list for initial board approval

b) a second due diligence stage to allow the LEP to move to a funding agreement with projects where projects have been approved initially and then funding is available. 

The whole process and both stages would need to be compliant with the published SEMLEP Assurance Framework. 

 The projects may include a range of infrastructure, housing, skills or other economic development capital projects with public and private sector partners.  The requirements of each appraisal are in part set by the size of the project and Local Growth Fund contribution. 

 We are estimating up to 10 first stage appraisals and 5 second stage appraisals between October 2017 and March 2019 but this may vary. Of the second stage appraisals, some (at least 3) will be of transport projects requiring a full WEBTAG appraisal.

 SEMLEP LGF Programme

In March 2017, the Government announced the SEMLEP LGF round 3 programme of over £59M.  This led to a combined SEMLEP LGF programme across the LEP worth £265M. 

 There are at least 3 projects in the round 3 programme which still require stage 2 due diligence.  We anticipate one full WEBTAG appraisal in 2017/18 and up to 2 more in 2018/19.  We may seek additional due diligence on round 1 and 2 projects where contract variations are proposed.

 In 2017/18 we are launching a skills capital fund of £10M.  We will be seeking first stage appraisals on the projects that respond to that call.  We will also seek further due diligence on any projects receiving initial Board approval in that call. 

Requirements

  1. We are seeking consultancy support to carry out the appraisals and due diligence and to ensure that the process set out in the Assurance framework is carried out fully and compliantly on a call off basis. 
  2. We require consultants with the knowledge, experience and technical expertise of carrying out HM Treasury Green Book appraisal of capital projects including WebTAG. 

Stage 1 appraisals – Skills Capital Fund

  1. The consultants are required to undertake an independent appraisal of project proposals submitted by our partners for the Skills Capital Fund or any other bidding round run in this period of the Local Growth Fund based on our proforma.
  2. Familiarity with the Local Growth Fund and some experience of supporting LEPs in submitting their Strategic Economic Plans is essential.  Awareness of the LEP assurance framework and how that needs to influence the appraisal and prioritisation process is also an essential requirement of the commission.
  3. The consultants will be required to receive the submissions from partners on a refreshed proforma similar to those used in earlier rounds.  This will be available shortly. 
  4. Some constructive feedback on individual project proposals to partner organisations via e-mail, telephone and/or face to face should be included during the Skills capital fund bidding round.
  5. The consultants will be required to produce a draft report outlining the results of the appraisal with a set of recommendations for the SEMLEP CEO Group to consider by mid January 2018.
  6. In addition the consultants may be required to attend certain meetings of SEMLEP Boards, CEO, Leaders and Growth Fund Task Group with the draft and final report.
  7. A report will be sought at the end pulling together the current position of each project to advise on future programme development and design.

Stage 2 due diligence – LGF3 & Skills Capital Fund

  1. Initially this will involve an initial meeting with each project, identification of further information required to ensure that the project has reached the standards set for the award of a funding agreement in the assurance framework. 
  2. It will include the detailed appraisal of further and existing information and a final report with an agreement of a timeline and next steps to inform funding agreement development.  These meetings will be held with or on behalf of the Programme and Assurance Manager.  You should estimate to meet with 3 projects for the purposes of the tender.
  3. All three planned LGF3 due diligence projects are transport projects with over £5M of LGF so you should plan for the appropriate level of appraisal using the Assurance Framework guidance.
  4. We will also be seeking further due diligence on the initially approved Skills Capital fund projects.  This will be with a view to agreeing funding agreements with effect from 2019/20.
  5. If project variation /slippage occurs it is possible that due diligence will be required on existing LGF1 and 2 projects or further advice sought. 
  6. A report will be sought at the end pulling together the current position of each project and to advise on programme development and design.  A final report will be made to the LGF Task Group at the end of each process with an agreed timetable.

Timescales

Issue the RFQ

1st August 2017

Closing date for receive the quotes – 9:00 am

1st September 2017

Compliance Check / Short listing of bidders

w/c 4 September2017

Interview – Time TBC (will be during the morning)

13rd September 2017

Appointment of successful supplier

14th September 2017

Award of contract

15th September 2017

Inception Meeting – Time TBC (will be during the morning)

18th September 2017

Completion of work

31th March 2019

 

 

 

 

 

 

 

 

 

 

 

 

Budget

SEMLEP has a budget of up to £10,000 per year for 2 years exclusive of VAT and expenses for this work.

Submission Requirements

Please submit electronically any relevant supporting information related to this brief with SEMLEP’s Request for Quotation Application form to procurement@semlep.com and judith.barker@semlep.com by 9:00 am on Friday 1st September with the name of the tender in the subject header.  Please note we do not want hard copies to be sent in the post. Given timescales we would be looking for concise submissions.

Relevant documents

Download the application

Download the full specification including award criteria

 

SEMLEP policies and forms